Event Planning Agreement Template

Download our free event planning agreement template now!

An event planning agreement template is a legally binding contract that defines the scope, responsibilities, payment terms, and legal protections for both event planners and clients. You can download our free template covering event details, deliverables, cancellation, liability, and sign it with Sign.Plus 

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What is an Event Planning Agreement?

An event planning agreement is a contract between a client and an event planner. It outlines what the planner is responsible for, how much it costs, when things need to be done, and what happens if something changes. It protects both sides and keeps everything clear. Explore other free contract templates.

Why does it matter?

Imagine planning a wedding with no written plan—confusion, missed deadlines, and budget surprises are almost guaranteed. With a signed event planning agreement, everyone is on the same page from the start.

Types of Events Covered

  • Corporate events: like conferences and product launches.

  • Weddings and other personal celebrations

  • Social gatherings: like birthdays and reunions.

  • Nonprofit events: like fundraisers and galas.

Download a Event Planning Agreement and use Sign.Plus to sign it online

Our event planning agreement template makes it easy to create and sign clear, professional event contracts. It helps you quickly describe important details like what needs to be done, how the event will happen, and any special rules or terms. You’ll save time and stay organized because you can easily customize the template for your needs.

Easily invite participants to securely sign your agreement online using Sign.Plus, eliminating the need for printing or scanning. Sign.Plus provides a reliable, secure, and user-friendly platform, allowing you to conveniently store, share, and track your agreements from any device, anytime.

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Key Clauses Every Event Agreement Should Include

1

Parties and Contact Information

Clearly name the client and the event planner. Include addresses, phone numbers, and emails. This sets the stage for professional communication.

2

Event Details

Add the date, time, location, type of event, and number of expected guests. This helps both sides prepare. Example: For a wedding with 200 guests in a hotel ballroom, the planner needs to know if setup can start the night before or only the morning of.

3

Scope of Services

Explain exactly what the event planner will do. This might include venue booking, vendor coordination, timeline creation, and day-of-event support.

4

Payment Terms, Fees, and Deposits

Break down the cost of services. Include payment due dates, deposit amounts, and accepted payment methods.

5

Cancellation, Rescheduling, and Refund Policy

What happens if the client cancels? Or if the planner is unavailable due to an emergency? Spell out how refunds and reschedules are handled.

6

Liability, Insurance, and Indemnification

This clause explains who is responsible if something goes wrong, like damage to property or guest injuries. If a rental company drops a speaker that breaks a window, this section covers who pays for the damage.

7

Confidentiality and Intellectual Property

If your event involves sensitive information or creative materials (like a product launch or brand reveal), protect it here.

8

Force Majeure and Dispute Resolution

Sometimes, unexpected events—like natural disasters—make it impossible to hold the event. This clause outlines what happens next. It also covers how disputes will be handled, such as through mediation or arbitration.

9

Governing Law and Jurisdiction

This tells you which state's or country's laws apply if there’s a legal issue.

10

Signatures and eSignatures

Make the contract official with signatures. With Sign.Plus, you can collect legally binding eSignatures in just a few clicks.

Frequently Asked Questions

What happens if the event is cancelled or rescheduled?
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Your agreement should explain refund policies, timelines, and how to reschedule without added stress. Clear terms help avoid confusion.
Who is responsible for vendor issues or damages?
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This depends on what’s in the contract. Usually, the planner manages vendors, but clients may still need insurance for major damages.
Can I use the same template for different event types?
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Yes! Our event planning agreement template is flexible. Just update the event details, scope of work, and any custom terms.
How do I sign the event agreement?
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With Sign.Plus, you can add a signature to your agreement and share it instantly. You can also track who’s signed and who hasn’t.

Download Event Planning Agreement  Template Now!

Use Sign.Plus to streamline your agreements today.
Download and customize our easy-to-use contract now to meet the unique needs of your business.

Just a heads up – the content available on this site is intended for general information purposes only. At Sign.Plus, we are committed to offering valuable insights, yet it's important to acknowledge that we cannot guarantee the completeness, timeliness, or accuracy of all information presented.

This information should not be perceived as legal advice, nor should it substitute for professional legal counsel. For specific legal inquiries or advice, we strongly recommend consulting with a licensed attorney who can address your particular legal needs.