An event planning agreement template is a legally binding contract that defines the scope, responsibilities, payment terms, and legal protections for both event planners and clients. You can download our free template covering event details, deliverables, cancellation, liability, and sign it with Sign.Plus
An event planning agreement is a contract between a client and an event planner. It outlines what the planner is responsible for, how much it costs, when things need to be done, and what happens if something changes. It protects both sides and keeps everything clear. Explore other free contract templates.
Imagine planning a wedding with no written plan—confusion, missed deadlines, and budget surprises are almost guaranteed. With a signed event planning agreement, everyone is on the same page from the start.
Corporate events: like conferences and product launches.
Weddings and other personal celebrations
Social gatherings: like birthdays and reunions.
Nonprofit events: like fundraisers and galas.
Our event planning agreement template makes it easy to create and sign clear, professional event contracts. It helps you quickly describe important details like what needs to be done, how the event will happen, and any special rules or terms. You’ll save time and stay organized because you can easily customize the template for your needs.
Easily invite participants to securely sign your agreement online using Sign.Plus, eliminating the need for printing or scanning. Sign.Plus provides a reliable, secure, and user-friendly platform, allowing you to conveniently store, share, and track your agreements from any device, anytime.
Clearly name the client and the event planner. Include addresses, phone numbers, and emails. This sets the stage for professional communication.
Add the date, time, location, type of event, and number of expected guests. This helps both sides prepare. Example: For a wedding with 200 guests in a hotel ballroom, the planner needs to know if setup can start the night before or only the morning of.
Explain exactly what the event planner will do. This might include venue booking, vendor coordination, timeline creation, and day-of-event support.
Break down the cost of services. Include payment due dates, deposit amounts, and accepted payment methods.
What happens if the client cancels? Or if the planner is unavailable due to an emergency? Spell out how refunds and reschedules are handled.
This clause explains who is responsible if something goes wrong, like damage to property or guest injuries. If a rental company drops a speaker that breaks a window, this section covers who pays for the damage.
If your event involves sensitive information or creative materials (like a product launch or brand reveal), protect it here.
Sometimes, unexpected events—like natural disasters—make it impossible to hold the event. This clause outlines what happens next. It also covers how disputes will be handled, such as through mediation or arbitration.
This tells you which state's or country's laws apply if there’s a legal issue.
Make the contract official with signatures. With Sign.Plus, you can collect legally binding eSignatures in just a few clicks.
Use Sign.Plus to streamline your agreements today.
Download and customize our easy-to-use contract now to meet the unique needs of your business.
Just a heads up – the content available on this site is intended for general information purposes only. At Sign.Plus, we are committed to offering valuable insights, yet it's important to acknowledge that we cannot guarantee the completeness, timeliness, or accuracy of all information presented.
This information should not be perceived as legal advice, nor should it substitute for professional legal counsel. For specific legal inquiries or advice, we strongly recommend consulting with a licensed attorney who can address your particular legal needs.