Insert a Signature in a Word Document: A Complete Guide

How to Insert a Handwritten Signature in Word

Adding your handwritten signature is simple:

• Create Your Signature Image. Sign your name clearly on blank white paper.
• Save the Image as .BMP, .GIF, .JPG, or .PNG. For best results, save it with a transparent background.
• Open your Word Document
• Click Insert > Pictures > Picture from File. Select your saved signature image and click Insert.
• Resize and position your signature where it fits best.

How to Insert an Image of Your Signature in Word?

Inserting an image of your signature with Word is very similar to the previous method. Follow these easy steps:

• Digitize your signature using a graphics tool or electronic signature software.
• Save as a high-quality image.
  Windows: Insert via Insert > Pictures > From File.
  Mac: Insert using the Insert Pictures option.
  
• Open your Word Document
• Click Insert > Pictures > Picture from File. Select your saved signature image and click Insert.
• Resize and position your signature where it fits best.

Inserting a Signature Using an eSignature Software

Electronic signatures make signing documents fast and secure. Using Sign.Plus simplifies the process:

• Sign up for a free account on Sign.Plus.

• Go to the "Sign" section, upload the MS Word documents you wish to sign electronically, and click on Sign Myself.

• Select the fields you would like to add to your document.

• Sign online your Word document.

Inserting a Signature Using an eSignature Add-in for Word

Electronic signatures make signing documents fast and secure. Using Sign.Plus simplifies the process:

• Open your Word document.
• Access the Sign.Plus add-in from the ribbon.
  
• Sign in or create a free account on Sign.Plus.
• Choose Sign Myself to add your signature, or Request Signature to invite others.
• Drag and drop signature fields into your document.
• Complete your signing or send it out for signatures.
• Track signatures and get updates in real-time.

Draw Your Signature Using Word's Drawing Tools

You can draw your signature directly in Word:

• Place the cursor where you want the signature.
• Go to the Draw tab.
  
• Choose a pen tool.
• Draw your signature using a mouse, stylus, or touchscreen.
• Click Select to turn your drawing into an image.
• Resize and position as needed.

How to Insert a Built-in Signature Line in Word

This is ideal for formal documents:

• Place your cursor at the signature spot.
• Click Insert > Signature Line > Microsoft Office Signature Line.
  
• Enter signer details and click OK.

Word adds a line marked with an "X," indicating where to sign digitally or physically.

How to Add a Digital (Certificate-Based) Signature

For enhanced security and legal validation, use a digital signature:

• Insert a signature line as explained above.
• Double-click the signature line.
  
• Type your name and choose your digital certificate.
• Click Sign to securely sign your document.

You will need a digital ID from a trusted certificate authority (CA).